Recording and consent
Recording in Slide Practice is consent-first. Nothing records until you turn it on, and the people in a session are asked for their consent before anything is captured. This page explains how that works and gives you a plain-English overview of the rules that may apply where you and your clients are located. It is guidance for coaches, not legal advice.
Consent-first by design
Slide Practice does not record anything on its own. Recording happens only when you start it for a specific session, and you stay in control the whole way through.
- Auto-Join, the feature that has a bot join your video calls on Zoom, Google Meet, and Microsoft Teams, is off by default. It runs only when you enable it for a particular session. If you never turn it on, no call is ever recorded.
- For in-person or other sessions, you can upload your own recording. Those are recordings you made yourself, and it is on you to have captured them lawfully.
- There is no always-on listening and no background capture. If you do nothing, nothing records.
How consent is obtained in Slide Practice
Before a session is recorded, Slide Practice presents a clear on-screen consent step to the client. The client sees that the session is about to be recorded and is asked to agree before any capture begins.
The client can decline. If they do not consent, you should not record. You can still run the session; you simply continue without recording, or you stop and discuss it with the client first. Consent is asked for plainly, in language a client can understand, so no one is recorded without knowing.
How consent is stored
When consent is given, Slide Practice keeps a record of it. That record notes who gave consent, which session it relates to, and when it was given. The point is a simple, honest log you can rely on later: a way to show that the people in a session agreed before it was recorded. This record is handled under the same terms as the rest of your data. See the Privacy Policy for how we store and protect it.
How consent is revoked
Consent is not permanent. A client can withdraw it, and you can act on that at any time.
- You can stop recording during a session at any point.
- You can delete a recording after the fact. Deleting a recording removes the recording and its transcript from Slide Practice.
- If a client asks you to delete their recording, you should honor that request and delete it. If you need help, contact us at support@slidepractice.com.
When a recording is deleted, any AI recap that was drafted from it is based on content that no longer exists in Slide Practice, so review what you keep accordingly.
Know your local law
This section is a plain-English overview to help you ask the right questions. It is not legal advice, and it is not a substitute for checking the rules that apply to you and your clients. Laws change, and your situation may differ. When in doubt, get advice from a qualified lawyer in the relevant location.
United States
Recording-consent rules vary by state. Most states follow one-party consent, meaning one participant agreeing is enough. Some states require all parties to consent. California, Connecticut, and Florida are all-party (sometimes called two-party) consent states, and they are not the only ones. When participants are in different states, the safest approach is to assume all-party consent applies and get agreement from everyone before you record.
United Kingdom and the EEA
Recording someone involves processing their personal data, so you need a lawful basis and you must give clear notice of what you are recording and why. The cleanest basis for coaching sessions is usually explicit consent. Ask for it, make it clear, and record the fact that it was given.
Australia
Surveillance and listening-device laws differ by state and territory, and several restrict recording a private conversation without the consent of the people in it. Get consent before you record, and check the rules for the state or territory you and your client are in.
The responsibility is yours
You, the coach, are responsible for obtaining valid consent from everyone in a session before recording it. Slide Practice gives you the consent step, the stored record, and the controls to stop and delete, but it does not and cannot decide what the law requires in your situation. Before you record, review the rules that apply to your location and your clients' locations, and when those locations differ, plan for the stricter rule.
Related
For how recordings, transcripts, and consent records are stored and protected, see the Privacy Policy. For the terms that govern your use of Slide Practice, see the Terms.