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Report structures

The maths tutor session report.

A maths report says which method the student used, not which topic was covered. The four sections are concepts covered, progress, homework and next focus, and the progress line is the one a parent reads twice.

Maths is the subject where a report most easily becomes a list of chapter headings. Quadratics, then simultaneous equations, then graphs, week after week, and none of it tells a parent whether their child can do any of it. What makes a maths report worth reading is the sentence about method: which approach the student reached for first, where they stopped, and what they did when they were stuck.

01The four sections

The four names this kind of work gets, and nothing to fill in.

  1. 01Concepts covered
  2. 02Progress
  3. 03Homework
  4. 04Next focus

You are not choosing this from a gallery. You answer one question when you sign up and these four become the shape every comes back in. Any of them can be renamed, added to or removed, and your version is what you get from then on.

02A finished report

Not a blank table. The document, written out.

Invented student: Sofia, 14, Year 10 higher tier, session 5 of 8.

Concepts covered
Simultaneous equations by elimination, then the same four pairs by substitution, so she could see that the answer does not depend on the route.
Progress
Sofia now picks elimination first when the coefficients line up, which is the decision she was not making in session two. She still multiplies both equations when only one needs it, which costs her about a minute a question and one arithmetic slip in four.
Homework
Exercise 8C, odd numbers only, eleven questions. On each one, write the word elimination or substitution at the top before starting. Thirty minutes.
Next focus
Word problems that hide a pair of equations inside a sentence, which is where the marks are and where she has not been tested yet.

Every person, session and number above was written for this page. No real client is shown. The four section names are not samples: they are the sections the product fills in today.

03What clients ask for

Three things the reader of this report is actually looking for.

  • Whether their child is behind, level with, or ahead of where the school says they should be.
  • What to do when the homework is impossible at half past eight on a Sunday, which is a question about how long it should take.
  • Which specific thing improved, because the school report already told them the grade.

04What goes wrong

Four mistakes, and each one costs a renewal rather than a mark.

  • Reporting topics instead of decisions. Covered quadratics is a syllabus entry, not a report.
  • Praising effort without a number. Worked hard is what every tutor writes about every student.
  • Setting homework from a book the family does not have, which turns a task into an errand.
  • Never naming the error pattern, which is the one thing a parent can reinforce between lessons.

05How it gets written

Five steps, and four of them take no time at all.

  1. 01Record the session

    Record on a phone, a laptop or the call software you already work on, with everybody in the session having agreed out loud first.

  2. 02Upload the recording

    Upload the file when the session ends, or paste a transcript if your call software already made one.

  3. 03Read the draft

    The draft comes back in about a minute, in the four sections: Concepts covered, Progress, Homework, Next focus.

  4. 04Correct it

    Change anything that is wrong and add anything the recording missed. Nothing goes anywhere until you have done this.

  5. 05Send it

    It goes to the client under your own name and stays on their own page with every report before it.

06Where this came from

Two sources outside this company.

Nearby

Try it on one session

Bring one recording and read what comes back in these four sections. No account and no card, and the 7 day trial needs no card either.