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Report structures

The personal training session report.

A training report opens with the work that was done: weights, sets and cues. The four sections are workout, form and effort, progress and next session, and the next session line is written before the client leaves the floor.

A training client cannot see six weeks of progress from inside week six. They feel the session they just did, and the session they just did is usually hard, so without a record the honest answer to am I getting anywhere is a shrug. The numbers are already in the trainer's head at the end of the hour; the report is what gets them out of it and into the client's hands.

01The four sections

The four names this kind of work gets, and nothing to fill in.

  1. 01Workout
  2. 02Form and effort
  3. 03Progress
  4. 04Next session

You are not choosing this from a gallery. You answer one question when you sign up and these four become the shape every comes back in. Any of them can be renamed, added to or removed, and your version is what you get from then on.

02A finished report

Not a blank table. The document, written out.

Invented client: Marcus, 29, two sessions a week, session 18, lower body day.

Workout
Back squat four sets of five at 62.5kg, up from 60kg. Romanian deadlift three sets of eight at 70kg. Split squats three sets of ten each side, bodyweight, slow down phase.
Form and effort
Knees tracked out on every squat rep once the cue changed from knees out to spread the floor. Last set was the first one this block where the fifth rep looked like the first. Split squats: left side still dips at rep eight.
Progress
Squat has moved 7.5kg in six weeks at the same sets and reps. Romanian deadlift is unchanged by design while the hinge is being rebuilt, which is worth saying so it does not read as a plateau.
Next session
Hold 62.5kg for one more week, then 65kg. Split squats to five each side with a two second pause at the bottom instead of ten fast ones.

Every person, session and number above was written for this page. No real client is shown. The four section names are not samples: they are the sections the product fills in today.

03What clients ask for

Three things the reader of this report is actually looking for.

  • Proof that the weight is going up, which is the only number most clients care about.
  • What to do on the days they train alone, in words that fit on a phone in a gym.
  • Why something did not move, when it did not, before they draw their own conclusion about it.

04What goes wrong

Four mistakes, and each one costs a renewal rather than a mark.

  • No numbers. A session described as a good leg day is a session that cannot be compared to any other one.
  • Recording the plan rather than what was lifted, which are different on about a third of sessions.
  • Leaving a deliberate hold unexplained, so a planned deload reads to the client as a bad month.
  • Writing about pain or injury as if it were a training variable. That is a referral, with a date, and it belongs to a clinician.

05How it gets written

Five steps, and four of them take no time at all.

  1. 01Record the session

    Record on a phone, a laptop or the call software you already work on, with everybody in the session having agreed out loud first.

  2. 02Upload the recording

    Upload the file when the session ends, or paste a transcript if your call software already made one.

  3. 03Read the draft

    The draft comes back in about a minute, in the four sections: Workout, Form and effort, Progress, Next session.

  4. 04Correct it

    Change anything that is wrong and add anything the recording missed. Nothing goes anywhere until you have done this.

  5. 05Send it

    It goes to the client under your own name and stays on their own page with every report before it.

06Where this came from

Two sources outside this company.

Nearby

Try it on one session

Bring one recording and read what comes back in these four sections. No account and no card, and the 7 day trial needs no card either.